Topic: OpsTechnology for Purchasing

I am trying to find a way to centralize our purchasing program. I am basically looking for an approved list of vendors and a standardized parts list for our managers to use in the field. We are a Realpage Customer and use Onesite. I am looking into OpsTechnology and was wondering if anyone out there was using it and could give me some feedback into its positives and negative.

Bump

I'm a big fan of Ops by Realpage. Of all the companies I've worked for that use it, I'm much happier! It helps streamline the entire purchase order process, track budgeting and expedite the payables process. It's also very user-friendly for Managers. Simply scan and upload your bills to Ops, instead of preparing the typical weekly bill packet mailed to the corporate office. One of my favorite features is the ability to search a specific unit number and have all invoices related to that apartment at your fingertips. I find this really helpful when completing an FAS and figuring out carpet charge-backs.

The more vendors you set up "online" the better. Online vendors can submit their invoices electronically, which many Managers love because its one less piece of paper on their desk. Ask your supplier reps to help you formulate a product list of your most commonly purchased items. Most of the larger suppliers have someone in their organization that will help you with the online catalog transition.

In my opinion, I really only have one gripe. Sometimes when Ops presents and invoice for you to approve for payment, you have to manually enter the GL codes, which is time consuming and if you're not careful its easy to make a mistake. For example my painter is also my carpet cleaner. Sometimes they invoice paints and carpet shampoo on the same invoice and Ops will not break it out for you. The issue could probably be avoided if you train your vendors and ask them to invoice separately. This usually doesn't happen on large supply orders that you make using the catalog. This is a super old post, but in any case good luck.

Thanks for your post. It's nice to hear from someone who uses it as opposed to just the people who want to sale it to you.

Thanks.