Topic: Move in and Move out

Hello, Does anyone have any ideas or forms for when a resident move in to do a inspection of the apartment, maybe use my tablet to show the apartment so when they move out or turn in the move in inspection list they can't say " this carpet was not NEW" I am having a hard time with this. Please help!!!!

Hi Tamara -
We use the same form at Move In and at Move Out; The resident is required to sign it after viewing the apartment along with their lease. We document any relevant information on the form at Move In (i.e. new carpet, new appliances, etc.) and use it during the move out inspection to determine any charges and to review any damages that may have been present at move in.

Message me with your email and I will shoot it over to you! Hopefully it will help as a guide for you.

Hi Tamara!

I've attached the form that we use for our in/out inspections. I also highly recommend taking pictures before you tour, once your turn is finished and you are show-ready. I keep mine both on the local hard drive and in a cloud storage.

Do the same after every move-out, before your turn starts. Your attorney will love you for it, if you have to go to court over disputed damage claims.

Download > Apartment Inspection Report

You should also keep invoices showing date of replacement and cost - many courts won't allow you to "upcharge" when you have to replace. I generally keep one copy in my payables file, one copy in the unit service file, and one copy in the tenant file (first tenant to move-in on the new carpet)...that way I don't have to dig for it at move-out.

We also update our PM system unit notes with date of replacement, cost, vendor, etc.

Hey Everybody,
Jay's attachment got lost in the mix, so he sent it to me and we added it to the file bank. Look at his comment above for a link to the file.

Thanks Brent!

Move Outs: Any time I charge a resident for something, I take a photo of it. Every time.

I've been using these for 2 years (love them):
www.gabpproperty.com/Move-in-Move-out-Form/134