Multifamily PM Running on DOS?

There are still some Multifamily Property Managers using DOS applications like Rent Roll and the AMSI DOS version. Many of you may be surprised that these products are still in use and will wonder why do people still use them? Well, frankly, they work, albeit with risks! Smaller, cost conscience firms find it difficult to justify spending the money for an upgrade when the old DOS system still gets the job done.

The expense to upgrade to a new product can be a lot. Plus, new equipment, training and changing business processes can be daunting and costly. But is the risk of staying on the old DOS application too great? I say "YES!" Early versions of Microsoft Windows actually ran on top of the DOS platform; however since Windows 95, DOS is no longer needed and has fallen in disuse. That does not mean you can't still operate a computer with DOS, in fact there are some companies that will sell you a PC with FreeDOS as the operating system. DOS is not the only problem or risk, you have to consider the hardware, support, expertise, security, and opportunity costs.

Risks of not Upgrading

Hardware

It is increasingly difficult to purchase hardware compatible with running DOS. As I mentioned you can purchase a PC with FreeDOS but that is certainly not a mainstream purchase. If your current PC crashes you won't be able to run to the local retailer and grab a replacement off the shelf. New printers don't usually work with DOS and finding a DOS compatible printer is increasingly harder. You may have to buy used equipment on ebay.

Support & Expertise

Most companies that produced the old DOS software provide little to no support. There are few programmers around that know anything about DOS. Most experienced property management personnel are trained on more modern systems.

Security

If your DOS application becomes corrupted there is little support and expertise to fix the problem. Consistent, daily backup best be your policy! In addition, your data is at risk for hackers using vulnerabilities associated with dial up modems. Newer systems are more secure.

Opportunity Costs

Granted, I did say the old DOS programs still work, but in our changing economy and business drivers, the old software can't compete with the new functionality. New systems don't merely do the basics; they provide analytical reports, traffic tracking, and frankly too many features to cover here. Plus, upgrading opens numerous opportunities to improving your processes, efficiencies, and profitability. Having staff run to a dedicated DOS computer to look up data is inefficient. Your competitors are using up-to-date programs with up-to-the-minute data to make pricing decisions and leaving you in the dust! So cover your risk and upgrade before your luck runs out.

Reduce your risk and improve your business processes and bottom line by upgrading to a web-based solution.

 

Don Wood is a PMP with over 25 years of experience in project management, business process improvement, and information technology for the real estate industry. Please visit www.dbrw.com for more information.