TOPIC: How does your team keep track of expenses on the maintenance side?

How does your team keep track of expenses on the maintenance side? 4 days 10 hours ago #53262

How does your team keep track of expenses on the maintenance side?

How does your team keep track of expenses on the maintenance side? 4 days 10 hours ago #53263

Recurring POs for the year and POs as you go!
  • Windy Rice Archibald
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How does your team keep track of expenses on the maintenance side? 4 days 10 hours ago #53264

What if the company doesn’t have a PO system in place?
  • Michelle Leigh
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How does your team keep track of expenses on the maintenance side? 4 days 10 hours ago #53265

Back in the day, I've used an excel based spreadsheet for a declining budget. Basically subtracting the planned purchases from the budget as you go. A little harder to keep track of, but effective if used properly.
  • Windy Rice Archibald
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How does your team keep track of expenses on the maintenance side? 4 days 10 hours ago #53266

Yep, on it. Old school. Thank you, we’re trying to find other creative measures in hopes to reduce workload and be effective.
  • Michelle Leigh
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How does your team keep track of expenses on the maintenance side? 4 days 10 hours ago #53267

A good old spreadsheet would have been my suggestion too! Do you have the one we used to use somewhere on your computer (I know it's been awhile) I can't tell you how many times I wish I had that spreadsheet still!
  • Amy M Baker
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How does your team keep track of expenses on the maintenance side? 4 days 10 hours ago #53268

Make one on paper. Like the ole days
  • Vicki Hurley
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How does your team keep track of expenses on the maintenance side? 4 days 10 hours ago #53269

I must not understand the question. The same way you keep track of any expense. When you pay for things you account for them if you don’t then money magically evaporates and people get grumpy. This isn’t unique to maintenace it is for any expense.
  • Miles Scruggs
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How does your team keep track of expenses on the maintenance side? 4 days 9 hours ago #53270

we have Expensify for expenses but our maintenance team gets a budget and they are wanting a easy way to help keep track of their “bucket”. I specified maintenance bc it wouldn’t indicate someone who is not behind a computer.

How does your team keep track of expenses on the maintenance side? 4 days 9 hours ago #53271

We use Ops with RealPage and it is a PO type of system that checks your budget with every PO you enter.
  • Michelle Cornelison-Cruz
  • Michelle Cornelison-Cruz
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