Hi Lynne,
I will upload my housekeeping letter to the file bank. But here is what it says:
Date
Resident Name
Address
Address
Dear __________,
Per the rental agreement at (fill in your community’s name), “all residents must keep their apartments in clean, sanitary, and free of any accumulations of debris, filth, rubbish, and garbage and to dispose of the same in a proper manner”.
During my annual inspection of your apartment on (fill in date), I found the following items to be in unsanitary condition:
______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
Please take any necessary measures to get your apartment home back in clean and sanitary condition. I will be back to re-inspect your apartment on (fill in date).
Thank you in advance for your cooperation.
Sincerely,
Your Name
Your Community’s Name
Your phone number
Your email address
I also have Housekeeping guidelines that I give out to residents who may just need some education on what to do.
Housekeeping Guidelines
Kitchen
-Clean inside, behind, under and around all appliances
-Clean oven inside and out, including knobs/buttons
-Clean range hood and filter, drips pans and coils
-Clean refrigerator, inside and out
-Clean cabinets, inside and out
-Clean breadboard, counters, and keep free of debri
-Clean dishwasher inside and out
-Clean sink, faucet, and under sink
-Clean floor and cove base, sweep and mop
Bathroom
-Clean toilet inside and out
-Clean shower and tub
-Clean medicine cabinet and mirror
-Clean sink and faucets
-Remove all mildew, wash walls
-Sweep and mop floors,
-Clean cabinets and cove base
General
-Clean entrance door and threshold
-Clean all windows, sills, and tracks
-Clean closets, shelves, and switch plates
-Sweep and mop floors, vacuum carpets
-Clean marks off walls, sweep patio
-Remove cobwebs & wash light fixtures.
-Remove unused tacks and nails from walls and fill holes
Good Luck!