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We've all seen the power of great branding in action. Citizens Bank, for example, has its name pasted across my local Major League Baseball stadium (go Phils!). Every game, thousands of fans walk through Citizens Bank Park, surrounded by logos, signs, and a clear, consistent brand presence. It's a textbook case of how to invest big in marketing visibility.  Which made what my boss, Ellen, saw the other day all the more surprising.  ...

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We talk a lot about scaling in multifamily. More doors, more markets, more properties. But what we don't talk about nearly enough is what can break down when you try to do that on a stack of disconnected systems.The Fortress OS team put something in writing that I think a lot of operators know in their gut, but we haven't yet fully named. Growth doesn't slow you down. Fragmentation does. You can add a property and suddenly have leases in one plac ...

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Is anyone else seeing a trend lately where ownership and management companies are significantly reducing onsite office staff to cut payroll costs?

I’ve been with my company for several years, and they’re proposing to reduce our office team from six people down to just three at a 600+ unit...

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Guest Insider And then management companies don’t understand why they can not find staff,,, they are working them to death
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Anonymous member Centralization systems are getting better with the PMSs and so is AI - dramatically better every day. Basically everything except caring for the physical property and in-person touring can be done more efficiently remotely and digitally. And these systems are expensive, so they're trading labor costs for more software. Even touring is going digital or self-guided so a body in the office is just less needed.
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Anonymous member I’ve been in and out of our office since 2017 and we have 336 apartments. I came back onsite last September as ACD and only having 3 of us (CD, ACD, 1 LC) in the office compared to 4 of us (CD, ACD, 2 LCS) years ago, I have to say it is extremely stressful. Plus I have found that people have become more needy and incompetent when it comes to being grown, responsible, accountable, and know how apartment living works.
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Anonymous member Some communities have gone 100% virtual tours only, and I’m talking about large national companies & good size A+ properties.
I’ve also seen offices open 1-3 days a week.
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Guest Insider That’s sad. I know so many people that will do the virtual tour, but honestly will want to see the actual apartment/condo/TH whatever (understandably). Too many leases without seeing the actual unit can be very disappointing for the renter and a major headache for the staff. MOO🤷‍♀️
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Anonymous member Anonymous member I've heard of that too! 100% virtual and no staff on site 😳😳
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Angel Rogers We are struggling to find qualified candidates for our openings. We are understaffed organically which is fairly common in Affordable Housing. I do think there is a big push to reduce costs at any costs and sadly that often means that the employees still there are overworked and burn out faster....and the cycle continues.
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Guest Insider I saw that coming the moment they implemented Rent Cafe that’s why I jumped right out of the business. Pretty soon they’ll only have Maintenance.
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Guest Insider Our company consolidated maintenance and PM are overseeing more then one community .
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Anonymous member ZRS is doing it as well
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Guest Insider The problem to me is they are taking the wrong people out of the office. The first position that should get to work from home is the property manager. Leasing obviously needs to be there to do tours and be the face of the property. ACM’s need to be there to scan checks and handle minor issues. Every single one of the managers responsibilities could be better accomplished as a hybrid role.
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Jonathan Weatherford I completely agree with this. Even in affordable housing.
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Anonymous member I think this trend will be short-lived. People want the human connection and customer service. Companies that rely heavily on AI are not successful in the long run. It may save the money for a little bit but whenever they’re having to spend thousands of dollars in concessions to try to lease that property back up because they went fully AI hindsight will show them where they should’ve been investing and that should’ve been in their people and customer service..
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Anonymous member Anonymous member The ACM position is really becoming unnecessary onsite as more and more properties take only online payments. AI collections are extremely successful; the ACM position - industry wide - is being phased out. Many of the larger operators have eliminated the position altogether.
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Anonymous member If companies continue to eliminate ACM positions, how will anyone ever train their successors? It’s already hard to find competent employees. The ACM roll is important for many reasons, not just processing rent payments. Although  it is nice when people enroll in auto pay so that the Acm’s have one less task to do.
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Anonymous member Reducing staff outcome just hurts the landlord. My opinion is that management companies are getting very greedy and their care for the client is minimal. If clients smarten up, they will self manage.
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One pain point I've seen over the years working on the web dev side is waiting around for digital assets, especially "floor plans", which can take a few days to a week. How could AI be leveraged to reduce the time down from days & weeks to minutes? Started working on building out a "drag & drop" Floor Plan Generator. It's about 90% complete, still have to polish the export options & 3D Floor Plans.

Floor Plan Generator: drag and drop a floor...
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One pain point I've seen over the years working on the web dev side is waiting around for digital assets, especially "floor plans", which can take a few days to a week. How could AI be leveraged to reduce the time down from days & weeks to minutes? Started working on building out a "drag & drop" Floor Plan Generator. It's about 90% complete, still have to polish the export options & 3D Floor Plans.<br /><br />Floor Plan Generator: drag and drop a floor plan and it will generate 2D & 3D Floor Plan that can exported out as a .SVG, PDF, PNG, JPG & JSON.<br /><br />For transparency: This was created on my personal account & hardware and something I wouldn't be able to share or show tomorrow.<br /><br />Tokens used so far: 3,576.54<br /><br />Curious what some developers / management companies are spending to create floor plans annually.
Andrea Cosenza Ohhhh I used AI to generate a 3D floorplans for my house with furniture! Chat gpt ok! Sign me up for your floorplan generator I need it stat!
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Rich Frederick Andrea Vasold Cosenza When it's completed, I'll publish the prompt & source code. Curious to see how others take the prompt and expand it.
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Andrea Cosenza Rich Frederick yes! Thank you!
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Leah Love Rich Frederick I would at least ask for a small donation in order to get your enormous amount of work. 💕
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Leah Love I personally get my 3D floorplans for $35 but only because I’ve been working with the same person for a very long time. I think the average I see elsewhere is around $150 for 3D. I do think most management companies expect the higher range.
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Let's talk about the phone. With all the new AI assistants, chatbots, and automated answering strategies, it's easy to think the traditional phone call is a relic of the past. You might even have let your telephone presentation skills get a little rusty.Let me tell you something: There is nothing more powerful in this industry than an on-site leasing professional in a direct, live conversation with a rental prospect.When that phone rings, it's no ...

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Hi everyone — I’m an onsite Property Manager with 3.5+ years of experience in multifamily housing (leasing, renewals, collections, resident relations, and AppFolio).

I currently manage an 84-unit community and am looking to relocate within the next few months due to my current role ending.

I’m primarily targeting Arizona and California (mid-size markets preferred), but I’m open to opportunities outside Wisconsin. I’m open to Assistant Property...
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Prior to each event that we cover at Multifamily Insiders, I try to narrow my focus to a handful of sessions that effectively strike at today's current challenges or are tackling a topic in a new and unique way. As we lead up to Apartmentalize, these are the sessions I'm looking forward to: Fee Transparency That Works: Turning Compliance into Better ROIFee transparency is no longer a future consideration, it ...

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Most multifamily amenity naming follows a pretty predictable formula. The rooftop is called "The Rooftop." The fitness center is called "The Fitness Center" or, if the property wants to feel a little more elevated, "The Fitness Studio." The pool is "The Pool." Once in a while there's a clever attempt: "The Sky Lounge," "The Den," "The Hub." But mostly, amenity naming gets treated as labeling, not branding.That's a missed opportunity.When amenity ...

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The process to close someone looking months out in advance is generally broken.

Lisa Trosien continues to be on fire with her research/analysis on prospect communication, and this one is a big issue.

I think it's important to think about the "Planner" type of personality. It doesn't necessarily mean they will be wishy-washy up to the actual decision day.

Oftentimes, a Planner wants certainty in their lives, which is why they are looking 6...
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The process to close someone looking months out in advance is generally broken.Lisa Trosien continues to be on fire with her research/analysis on prospect communication, and this one is a big issue.I think it's important to think about the "Planner" type of personality.  It doesn't necessarily mean they will be wishy-washy up to the actual decision day.  Oftentimes, a Planner wants certainty in their lives, which is why they are looking 6 months out in advance.  They don't feel comfortable with something ambiguous floating out there, so they want to get ahead of it.From our perspective, we think we can't close someone like that, and while it's true that we can't literally close them, I believe we can close them psychologically.
Laura Bruyere Absolutely!! Missed opportunity to capture early leads across the board!
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Love for pets is at an all-time high and only continues to increase. The American Pet Products Association indicates that 71% of U.S. households own a pet, while research by the Pew Research Center found that an overwhelming majority of pet owners, 97%, consider their pets part of the family to some extent. These trends, naturally, have major implications for rental housing. More than ever, residents are evaluating a property's pet-centric feat ...

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The word "survey" used to mean something. It was a structured and methodological way to gather insights that inform decisions. Today, that definition has been blurred. From quick pop-up ratings to automated review requests, many tools now wear the label "survey" without delivering the depth or rigor the term implies. Nowhere is this confusion more visible than in the multifamily industry, where resident feedback is often reduced to simple star ra ...

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Theresa Cuneo replied to the topic 'ESA Letter vs. HIPAA' in the forum. 4 days ago

In most cases, landlords only need verification that you have a disability-related need for an ESA, not the details of your diagnosis. Before redacting anything, consider asking your provider to issue a revised letter that does not include specific medical information.As for the pet deposit, many...

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 I've spent years in commercial real estate, building companies, closing deals, and watching brokers burn out not because they lacked talent, but because they never built a system. They'd land a big lease, get two referrals from it, coast for six months, and then panic when the pipeline ran dry.CRE is relationship-driven — everyone knows that. But the brokers who thrive long-term don't just maintain relationships. On top of their daily cold ...

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Business leaders who adopt the attitude that anyone is replaceable, thinking they can simply hire someone with a greater skillset or someone with a more prestigious pedigree, are fooling themselves.

When a company has a truly great employee, that employee carries value that simply cannot be replaced. They have extensive product, systems, and process knowledge. They hold client relationships that have been built over many years or could take...
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Miles Scruggs Everyone is replaceable. You leave and life will go on. It takes an amazing amount of hubris to think that you possess some skill that many other people don’t have or knowledge that someone else can’t easily acquire. That doesn’t mean you don’t have value but your absence will be a small blip in the long term operations of any organization. One could even argue the more disruptive that absence is the more dysfunctional the organization is.
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Anonymous member The truth is that management can and will. The only real options are to work for yourself, or continue to be a slave.
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Anonymous member Anonymous member this is for the United States only.
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Miles Scruggs Anonymous member I’ve yet to see what it actually means to work for yourself. You always work for someone as the basic implication of work would be for income and that money comes from someone else who has a voice in setting the terms of your employment. Usually most people who go “work for themselves” just trade one boss for hundreds of bosses while accepting the responsibility that absolutely everything is their fault.
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Anonymous member Miles Scruggs spoken like a true slave.
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Tracy Norton Everyone is replaceable....it just takes 3 people sometimes.. Js
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Love this: "Experience Is the New Amenity". We keep our pools "sparkling", we keep our landscaping "mature" and "lush", and hopefully... our prospect and resident experience "exceptional".

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THIS! "Your resident experience will never outperform your employee experience." Well said!

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