I have a couple different letters for thing like that...
#1
DATE
Name
Address
Address
RE: Advancements and Miscellaneous Charges
Dear Name,
The auditors have brought to my attention an outstanding amount due on your account for ISSUE.
To keep your account in order, a total of $0.00 is currently due in STATE CHARGE DETAILS. Should you ignore this notice, a Demand For Strict Compliance may be sent, resulting in eviction and your rental payments may be applied to these advancements.
I have enclosed our service fee schedule that was reviewed at the time of closing for your reference.
It is important that you contact our office and let us know your plans for repayment. Your prompt attention is greatly appreciated.
If you feel you have received this letter in error, please contact our office immediately.
Sincerely,
Name
#2
Date
Name
Address
Address
RE: SECOND REMINDER - Advancements and Miscellaneous Charges
Dear Name,
We wrote to you recently reminding you of the outstanding amount of $, but it appears to remain unpaid. If you have any queries regarding its payment or if we can help you in any way please call.
If not, please arrange for settlement of this account immediately.
Should you ignore this notice, a Demand For Strict Compliance may be sent, resulting in all monies paid being applied to this balance or even eviction.
If payment has recently been made, please accept our thanks and ignore this reminder.
Regards,
Name
#3
Date
Name
Address
Address
RE: Advancements and Miscellaneous Charges
The auditors have brought to my attention an outstanding amount due on your account for advancements and various charges.
You have been a valued customer for many years, and you have always been conscientious about paying your bills on time. This is just a reminder that an amount of $0.00 is currently due in various charges. If you forgot to mail us your payment, please send it today. If you have already mailed your check, please disregard this notice.
I have enclosed our service fee schedule that was reviewed at the time of closing for your reference.
It is important that you contact our office and let us know your plans for repayment. Your prompt attention is greatly appreciated.
If you feel you have received this letter in error, please contact our office immediately.
Sincerely,
Name
#4
Date
Name
Address
Address
ACCT#
Dear Name:
Thank you for your payment of $0.00, which has been applied to your account. We appreciate your business, and just wanted to remind you that a WHAT CHARGE or AMOUNT is currently due on your account. For the record, your minimum monthly payment is $0.00 plus a EXTRA PAYMENT of $0.00. Please pay the full amount to avoid further arrears. Please note, all back balances are paid before any current charges.
Your prompt attention to this matter would be greatly appreciated. If you have any queries regarding this account, please contact our office as soon as possible.
If payment has recently been made, please accept our thanks and ignore this reminder.
Regards,
Name