I've been using these for 2 years (love them):
www.gabpproperty.com/Move-in-Move-out-Form/134

Move Outs: Any time I charge a resident for something, I take a photo of it. Every time.

Thanks Brent!

Hey Everybody,
Jay's attachment got lost in the mix, so he sent it to me and we added it to the file bank. Look at his comment above for a link to the file.

You should also keep invoices showing date of replacement and cost - many courts won't allow you to "upcharge" when you have to replace. I generally keep one copy in my payables file, one copy in the unit service file, and one copy in the tenant file (first tenant to move-in on the new carpet)...that way I don't have to dig for it at move-out.

We also update our PM system unit notes with date of replacement, cost, vendor, etc.

Hi Tamara!

I've attached the form that we use for our in/out inspections. I also highly recommend taking pictures before you tour, once your turn is finished and you are show-ready. I keep mine both on the local hard drive and in a cloud storage.

Do the same after every move-out, before your turn starts. Your attorney will love you for it, if you have to go to court over disputed damage claims.

Download > Apartment Inspection Report