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Ten Things You Need to Know About Working On Site

Ten Things You Need to Know About Working On Site

1. If the resident moving in says they have a cat, they generally have two. Or more.

2. Some of the residents who are behind on their rent will actually LIE to you to gain more time. Imagine that!

3. Dating a resident really isn't a good idea.

4. Failing to inspect a leased apartment home the morning of the resident move in can be disastrous.

5. Regionals who come to your property and spend all day on the phone with other people are not there to help you. They are there because they are supposed to be there.  (Most of the time this holds true. Occasionally, they really have to be on the phone.)

6. No one is above cleaning an apartment, plunging a toilet or doing vacation services for a resident. We're all in this together, you know?

7. Some people call in numerous service requests because they are lonely and want someone to talk to that day. Humor them. Clearly, they need you.

8. Your leasing office has an energy all its own. Whether or not it's positive or negative is up to you. But who wants to live or renew at a property that's got bad energy going through it? No one I know.

9. Your maintenance teams have much more contact with your residents than you probably do. Make sure you've given them the tools to communicate effectively.

10. You have one of the best jobs in the entire world. You can make a difference in a persons' day and if you're really good, you should always have a job.

What other rules are there? I know you have some, so share with me!

 
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Rule #11: 7 unanswered calls into the leasing office = no one home (in either the office or the entirety of the property.)

Amendment to Rule #2: Some of the residents who are behind on their rent are actually being HONEST with you - delinquent doesn't justify judgement, so don't dish it.

  Tara Smiley
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12. Not every large dog is a pit bull. If you have breed restrictions, make sure you KNOW which breeds you're actually excluding and how to tell them apart from other non-restricted breeds.

(I've seriously had people mistake LABRADOR RETRIEVERS for pit bulls. "If it's big and might bite, it must be a pit!" seems to be the mentality here. I've also seen "no pit bulls or lookalikes" advertised ... that's so lazy, and sad.)

  Sara Morrill
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#12- Don't go way out of your way to bend the rules to help someone, it will bite you in the hinny every time. They take advantage all the time, you set a precedent.

#13- Don't fight for an applicant that is on the fence and leaning at being declined. It is better to make your collection bonus every month, not the one time lease bonus.

#14- Do everything you can to help your maintenance team. They are heroes that go without a warm dinner, interrupted family time and adrenalin rushes in the middle of the night with calm and cool composure. Amazing individuals.

Amendment to rule #2- more often than not, they lie if they can get away with it. Keep your heart strings out of it and treat it with understanding and not take it personally.

  Maureen Morley
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Hi all!
Thanks for commenting. I so appreciate it!

@Tara You're so right. Calls need to be answered! And if you're not capable due to staff cuts, etc., look into a contact center. As for collections, you are right on. I defintely know we have residents who are honest and truthful. Wouldn't it be nice if every manager's office came with a lie detector?

@Sara You are right on with the pet comments! It's easy to put together a photo book of breeds (you can download the pictures online). What exactly is a pit bull lookalike? I've never seen that, but I can't say I'm surprised!

@Maureen Amen, amen, amen!

Thank you all, for weighing in. I know we've got other folks out there with other 'essential things' we need to know. Please Share!

LT

  Lisa Trosien
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@Lisa - Or better than a photo book, you can have pets in doubt get a DNA test at the local vet's office. It's easier and you have something on paper for proof. But as far as "lookalikes" go - in addition to the three breeds typically recognized as pit bulls (American Pit Bull Terrier, American Staffordshire Terrier, Staffordshire Bull Terrier), people will mistake boxers, Rottweilers, American Bulldogs, and Bull Terriers for pit bulls. There's a lot of misinformation out there - I mean, I'm opposed to breed restrictions in general, but if you're going to have them it's imperative that you know how to implement them appropriately.

  Sara Morrill
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Hey Sara, great information.

I think you should blog on breed restrictions and how to enforce them. Clearly, you feel passionate, and that is 50% (or more) of a great blog post. I'd love to read it.

Give it a shot! I think it's a great topic. And thank you for adding your voice here.

LT

  Lisa Trosien
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1b. If the resident says they have no pets, they probably have a cat, or two.

  Scott Schneider
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Hey Scott!

You're probably right! I remember, years ago, one of my maintenance team members went into an apartment. There, on the couch, sat an extremely elderly cat. Around her neck was a sign that said: "I'm 20 years old. Please don't tell on me."

We didn't allow pets at that property at that time. She had been'smuggled' in by a great resident.

  Lisa Trosien
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Sara,
While attempting to respond, I think I inadvertently reported your post. Sorry about that, new mouse and keyboard. I love the idea of the DNA test and the book of photos. As a certified obedience instructor (my own kind of industry "therapy") I know there really is not a bad dog, there are bad owners. One of the groups in Denver was pushing that all "intimidating breeds" had to have a Good Citizen Certification and pay a higher renter's insurance. It was a great idea that failed.

  Maureen Morley
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@Maureen - you're absolutely right, and I wish more people understood that. I'm not sure I'd agree with higher renter's insurance for "intimidating breeds," but definitely being required to have a Good Citizen Certification is a step in the right direction. I think that part of the problem is that folks get these animals without realizing the amount of effort that needs to go into their training and upkeep - working breed dogs need to work! They get destructive if left to their own devices. It's a shame the measure failed.

  Sara Morrill
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