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Does anyone have valid tips on how to combat ESA fraud? I request doctor's letters instead of some certificate randomly purchased online, but I KNOW a lot of them (not all) equally as fake and just paid for. I also hate losing valuable market time when I ask for ESA forms and have to wait 2-3 days...

carol adams If you have a letter you can verify it that way. Pet Screening is a great company to use. They do all of the verifying for you
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Stacie Tennyson Use Petscreening.com!
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Sara Sprankles This is a slippery slope! Be very careful as this relates to disability and you are technically not able ask to verify a disability or need. I would probably ask your local counsel as it relates to your state/county
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Chris Peterson Petscreening.com is awesome, and free!!!
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eric rivera Chris Peterson who pays for the screening?
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Chris Peterson Eric Rivera for ESA or service animals it free to the applicant. For pets (which I use also) it’s $25 to the pet owner. Property manager/owner accounts are free.
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Victoria Cowart Eric Rivera only pet parents. Thx for the question.
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Kristina Janis Chris Peterson if it's free why are companies charging residents a $25 fee?
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Chris Peterson Kristina Janis normally because the person did not click/register correctly and entered the animal as a “pet” or did not provide the supporting documentation needed to approve the animal as support/service. PS charges $25 for pet registration but does not charge for approved service/support animals.
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Victoria Cowart Chris Peterson Yaas!
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Kristina Janis I feel there are bigger things to tackle.
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Miles Scruggs You need to be careful and have a good understanding of the FHA. Basically the way that section of law is written anyone with knowledge of the person and their disability is qualified to affirm their treatment is necessary. So their friend can say they need it, or their mom. Yes the bar is that low....
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Cynthia Fox Pet Screening!!
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Guest Insider What certificate are you requiring? For the animal? You can only ask if the applicant is disabled as defined by law and if the animal is needed for that disability..as stated above, that can be stated by anyone with an intimate knowledge of their condition. Also...if the disability is apparent, you can't ask for any additional documentation (for example..blind person with a Service Animal). In my opinion, some people WILL lie and have others lie for them, to get a ESA...but I approve them anyway, as long as the need is documented, since I would rather not face a lawsuit. As PM's, we have bigger issues that need addressed than spending our time investigating if the claim is legit.
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Guest Insider Outsource it, this way you and your company will be protected from a discrimination lawsuit should the resident beleive that they may have been denied regarding this accomidation we use petscreening.com.
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Guest Insider A company called Pet Screening does it for you at resident cost.
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Allison Graceffo We have a form that WE send to their Dr and their Dr has to send it back to us directly.
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Guest Insider Pick and choose your battles carefully this isn’t one of those battles worth fighting.
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Guest Insider We use the “ Reasonable Accommodation Form “.
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Guest Insider Pet Screening. They gave their own legal team
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Guest Insider We have in our documents when the applicant applies (applicant signs off during the online application process), that we need ALL documents within 48 hours of them applying or they forfeit their Hold money. That helps cut down on fraud, as it is a true animal that provides a service they would have everything they need already.
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Guest Insider The Resident pays for the screening. If they are registering a support or service animal its free to the resident.
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Alison Hansford Valerie Edmonds Thank you for your honesty. That's exactly what we should do.
Personally, it makes me so angry when people claim they need an Emotional Support Animal just to have a pet. It gives those with real needs a bad reputation because a good portion of those people who lie about it have animals who aren't well-behaved.
Professionally, though, I keep those opinions to myself and approve them for the same reasons you stated.
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Guest Insider What you point out is important here. There is a lot of confusion about the difference between ESA's (Emotional Support Animals) and Service animals. The latter falls under FHA and ADA laws, and landlords must be extremely careful about how they handle these requests. My partner and I run a blog about issues independent landlords and property managers face, and we've written a couple articles about this:
landlordgurus.com/emotional-support-animal-housing-laws/ (landlordgurus.com/emotional-support-animal-housing…)
landlordgurus.com/should-i-accept-pets-in-my-rental/ (landlordgurus.com/should-i-accept-pets-in-my-renta…)

An important consideration is whether to accept pets, both because doing so strategically can increase rental income and because it can head off tenants' temptation to manipulate ESA laws in order to get pet into a rental that doesn't otherwise allow them. I fully concur that petscreening.com is a valuable resource!

A few disclosures - we may make a commission on...
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Guest Insider we also have a form that the resident or prospective resident fills out. We send it to the dr or 3rd party verifier. If we do not receive it back from the verifier we sent it to, then we call to verify that it was filled out by the office.
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Guest Insider Absolutely not correct. Needs to come from licensed health provider
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Judy Bellack I agree with everyone here who has recommended PetScreening.com to handle these requests for you - they have the expertise and there is no cost to either the operator or the resident/prospective resident as long as we are talking about a service or ESA accommodation request.

There is a bigger picture, however, which is that breed and weight restrictions (as well as rapidly growing pet fees) play a big role in driving fraudulent requests. I wrote a blog posted here on MFI on this very topic that is worth a read:
www.multifamilyinsiders.com/multifamily-...-fraudu… (www.multifamilyinsiders.com/multifamily-blogs/emot…)

You may want to think about whether your current pet restrictions are relevant for today's renter; you'll find a great deal of info on this topic by visiting www.petsandhousing.org/ (www.petsandhousing.org/)
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Stephanie Anderson 14 hours This poll ends on May 13 2024 at 12:00 PM

Friends - I need your expertise. ‼️ Is it onsite or on-site when referring to property management? Hyphen or no hyphen? 🚨 Merriam Webster says on-site should be hyphenated. The Cambridge dictionary includes onsite (without the hyphen) and on-site (hyphenated), while the American Heritage dictionary only lists onsite (no hyphen).

Guest Insider I always type it out with no hyphen. Purely out of laziness and because my computer doesn’t underline in red squiggly lines
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Guest Insider I always type it out with no hyphen. Purely out of laziness and because my computer doesn’t underline in red squiggly lines
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Guest Insider I think the industry has widely adopted onsite.
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Kara Bonzheim Kinda like multi family and multifamily. I would say no hyphen. Onsite
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Guest Insider I was just about to say I’m still trying to figure out multifamily. 
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Guest Insider Real Page uses “On-Site” for their platform. Not to be confused with “OneSite”.
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Guest Insider I like it hyphenated
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Guest Insider I think it is on-site before the noun and on site in all other cases.
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Mark Tanguay It depends on if you are using it as a adjective, adverb, or prepositional phrase. I am doing on-site work. The work is an onsite task. I am working on site.
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Khara House (Shoves her word nerd specs a little higher on her nose...)
On-site is the preferred use when being used as an adjective or adverb before a noun, as is off-site. On site or off site are preferred use after a noun or pronoun when used as a location phrase versus referring directly to the noun.
Onsite is accepted more these days in American English as hyphen use fades, but offsite is less accepted in the dehyphenization "movement."
Technically onsite or on-site are both correct, but on-site is still, for now, the preferred grammatical term.
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Guest Insider Guess it's all about you audiences are the on -site or onsite?
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According to Forbes, 83% of companies that believe customer satisfaction is vital to doing business experience a growth in revenue. In fact, brands that prioritize providing a top-tier customer experience see 5.7 times more revenue than those that do not. Multifamily operators also know the true value of resident satisfaction and its impact on retention and attracting new renters. Although it is impossible to please all residents all of the time, ...

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Needing to hire a floating leasing consultant. Before the hire is done, I’d like to iron out the schedule and bonus structure. How does you company handle bonus structure for floaters?

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One of the biggest benefits of apartment living is maintaining a resident's apartment.  Residents don't have to try to find a contractor, don't have to wade through reviews, don't have to price shop, and don't even have to alter their schedule to be there while their problem is fixed.  But do we do a great job of showcasing that value beyond saying, "we provide maintenance"? Tony Sousa recently wrote, "Maintenance is your ...

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Who needs structural stability...

Who needs structural stability...
Guest Insider Priorities
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Recommendation: Does anyone have an app they recommend for tracking mileage? Any feedback,, pros/cons is appreciated.


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Chris Vargas I’ve been using Driversnote to automatically log my mileage and their Teams product provides an easy way to collect and approve employee mileage. www.driversnote.com/for-teams
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Lori Fronimos I use mileage IQ. Just get in and go. At the end of the month I get a report I can print off and send over with my expenses. I can set it to auto classify drives between places or between times to automatically be classified as a business drive.
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Rusty McNeely thank you
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Sarah Yadira Hong Concur- can track both mileage and expenses
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Rusty McNeely I am not able of locate Omni the App Store
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Rusty McNeely This is all great thank you!
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Rusty McNeely Hurdlr was another recommendation.. those of us looking
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Does managing your multifamily property's inventory and fixed assets feel like a constant battle? You're not alone. Unnecessary purchases, lost warranty information, and inaccurate data can significantly impact your efficiency, bottom line and budget planning.The High Cost of DisorganizationDisorganized fixed asset management can create big time and money wasting issues. Imagine this: a maintenance technician orders a new refrigerator for a vacan ...

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1. No one is taking advantage of SMS after inquiry. I was called many times but not texted once. And very few have an opt-in to text on the inquiry page. With text being the #1 method of communication, this was unusual.2. No one is taking advantage of email automation. Send the text confirmation and then follow up with a more robust email. Email is the perfect place to push the differentiators and include content. Let them know through email. 3. ...

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A pet-friendly approach is commendable and does wonders for an apartment community. It makes the property more appealing to a wider pool of renters and gives residents a chance to connect through their pets. It also means more wear and tear. Pets not only are present in designated pet areas—they'll also regularly traverse a property's other outdoor spaces and common areas. Naturally, they also spend many hours within the apartment home in which ...

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::IDEAS PLEASE::: We have a large hospital nearby that has 100s of new employees moving to town. I’m trying to target these newcomers to let them know of our 4 weeks free special and $250 gift card specific for them as a preferred employer special. I’ve reached out to recruiting for the hospital and they’ve not been very interested in assisting. Trying to think of other ways to get the word out to these medical professionals coming from out of... Show more

Guest Insider Social media posts tagging the hospital, do you have any residents that work there ? If yes reach out to them and offer a referral. Try to drop off flyers to a desk worker who sits at entry to hospital and offer gift cards or something if they send people (bring treats).
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Guest Insider Also make sure the hospital is listed in your ils so if they search your property will come up
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Guest Insider Aloe utilize google to see if there is an orientation date or dates and have little goodie bags in hand with flyers and pass them out outside .. you may get kicked out lol
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Guest Insider Sponsor a lunch in exchange to leave marketing collateral and a chance to speak to them to go over your property.
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Guest Insider You could also add geofencing and target the hospital.
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Guest Insider Sponsor one of the new hire orientation, provide the bagels, coffee etc. Create speciall incentive just for hospital employees.
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Tracy Hall Look for Facebook pages for the Hospital, employees of the hospital, and New to: (Hospital, town, city area, etc) and follow those pages and post specials on those pages. Does the Hospital have a "NextDoor" page?
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Leah Love Geofencing ads
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Roxanne Argana just fyi there are restriction around targeting hospitals but I’m sure you can find places that nurses would eat, grab coffee, snacks etc (on their breaks)
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Guest Insider Ask who’s doing their orientations or residency organizer.
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Lesli Frazier OG: Flyer the hospital parking lot
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Guest Insider Many of the nursing staff are coming through the National Traveling Nurses companies Google traveling nurses). Most housing decision’s are made prior to arrival. Most traveling nurses use companies that help them find housing in advance, so target the companies
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Leah Love I’d also look into furnishing a unit and using Furnished Finder. I rented my furnished house in days with a waitlist because I’m so close to a bunch of hospitals.
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Guest Insider furnished finder is am excellent idea! So many staff members come in and wait to relocate families until school ends OR wait until they learn the area.
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Megan Goodmundson Find an employee or two or three and ask them to be your partner. Ask them to bring cards with info & Qr code and leave them all around wherever they can. Lounges break rooms nurses stations. Of course compensate them in some way.
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Tara Anthony LinkedIn ads, geofencing, PPC/Google search
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Guest Insider Hotels and extended stays. Bring the desk agents some goodies and ask them to share your marketing materials with hospital staff stays. They know who's looking for housing.
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Guest Insider Do they allow you to offer your incentives on their intranet?
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Katie Rigsby Sell it to recruiting as a benefit of working with their facility. They can use it as a tool to attract new hires but you have to sell it to them that way.
*You might also reach out to current residents who work there and make them "ambassadors".
*Reach out to HR/benefits as well and offer to provide breakfast or lunch in exchange for 10 minutes of speaking time at their next open enrollment meeting. This is a time when benefits are being discussed and you can sell yourself as an added benefit.
*deliver donuts or milkshakes or whatever to a different department each week and leave a flyer. I used to deliver blizzards and they LOVED them!!
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I have a resident requesting an accommodation due to disability to be present while scheduled maintenance is performed. She claims it is discrimination if we do not accommodate this. She has been informed that maintenance is scheduled for her building between 9 AM and 12 PM on Thursday but she would like it done earlier while she is home.

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Guest Insider Consult your company’s lawyer. How does the accommodation relate to her disability? You can reschedule maintenance in the unit for another day that resident can be present during bussiness hours. In my understanding it is not a reasonable accommodation if you have to pay overtime and have maintenance/vendors work after or before hours to accommodate a request as you would be incurring costs associated with the accommodation.
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Guest Insider Also is it routine maintenance? Preventative maintenance? A mandatory inspection? Or emergency maintenance? All of that should be taking place according to your lease agreement terms.
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Guest Insider preventative.
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Guest Insider I would reschedule it to a day during business hours in which resident can be present.
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Guest Insider We have residents fill out a reasonable accommodation form
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Christi Anderson what state? have them complete a request for accommodation.
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Guest Insider Louisiana
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Kathy Vance Definitely involve legal counsel and inform leadership before saying no.
What time is she wanting them to be there? If 8 or 8:30 and they start at 9 it doesn’t seem to be that unreasonable to adjust one maintenance team member’s schedule for that one day.
However, how does such a request directly relate to her disability? Her disability doesn’t automatically mean all requests must be accommodated. There needs to. Be a direct link to her needs. This is a tricky question so get advice on how to ask without prying into her actual disability.
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Jordan Else Can you not just work to do it when she’s home? I don’t understand why you would need a lawyer for any of this - just accommodate her.
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Guest Insider we have never received any documentation regarding a disability. She was demanding it be done today.
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Jordan Else  does it really matter though? She wants to be home when you’re there - just reschedule it so she’s home when you’re there. As property managers we can easily choose to make our life easier by not fighting battles that don’t need to be thought. This feels like one of them.
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Guest Insider  doesn’t it apply that if I make an accommodation for one I’d need to do it for all? I’m not scheduling 120 appointments to change AC filters.
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Guest Insider 20+years experience here- pick your battles. We do inspections every six months, I will have a handful with special requests. Not a big deal. Why not accommodate and stop worrying about how many more requests you will have. You may get a couple more - still no big deal. As a regional- did over 1200+ units and again, only a handful of “requests.” You may have pushed her buttons if they are already claiming disability.
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Guest Insider The key word is “reasonable.” This sounds like an accommodation that reasonable and should be fulfilled.
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Donna Blackman She needs a 504 Reasonable Accommodation form. If her doc completes, you have to comply.
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Guest Insider Technically she would need an approved RA on file. Otherwise, is it not possible to just work with her on this in the meantime?
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Guest Insider Consult your company’s lawyer. How does the accommodation relate to her disability? You can reschedule maintenance in the unit for another day that resident can be present during bussiness hours. In my understanding it is not a reasonable accommodation if you have to pay overtime and have maintenance/vendors work after or before hours to accommodate a request as you would be incurring costs associated with the accommodation.
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Guest Insider Also is it routine maintenance? Preventative maintenance? A mandatory inspection? Or emergency maintenance? All of that should be taking place according to your lease agreement terms.
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Guest Insider preventative.
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Guest Insider I would reschedule it to a day during business hours in which resident can be present.
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Guest Insider We have residents fill out a reasonable accommodation form
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Christi Anderson what state? have them complete a request for accommodation.
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Guest Insider Louisiana
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Kathy Vance Definitely involve legal counsel and inform leadership before saying no.
What time is she wanting them to be there? If 8 or 8:30 and they start at 9 it doesn’t seem to be that unreasonable to adjust one maintenance team member’s schedule for that one day.
However, how does such a request directly relate to her disability? Her disability doesn’t automatically mean all requests must be accommodated. There needs to. Be a direct link to her needs. This is a tricky question so get advice on how to ask without prying into her actual disability.
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Jordan Else Can you not just work to do it when she’s home? I don’t understand why you would need a lawyer for any of this - just accommodate her.
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Guest Insider we have never received any documentation regarding a disability. She was demanding it be done today.
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Jordan Else  does it really matter though? She wants to be home when you’re there - just reschedule it so she’s home when you’re there. As property managers we can easily choose to make our life easier by not fighting battles that don’t need to be thought. This feels like one of them.
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Guest Insider  doesn’t it apply that if I make an accommodation for one I’d need to do it for all? I’m not scheduling 120 appointments to change AC filters.
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Guest Insider 20+years experience here- pick your battles. We do inspections every six months, I will have a handful with special requests. Not a big deal. Why not accommodate and stop worrying about how many more requests you will have. You may get a couple more - still no big deal. As a regional- did over 1200+ units and again, only a handful of “requests.” You may have pushed her buttons if they are already claiming disability.
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Guest Insider The key word is “reasonable.” This sounds like an accommodation that reasonable and should be fulfilled.
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Donna Blackman She needs a 504 Reasonable Accommodation form. If her doc completes, you have to comply.
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Guest Insider Technically she would need an approved RA on file. Otherwise, is it not possible to just work with her on this in the meantime?
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a Guest created a new topic ' Leasing Commission Structure' in the forum. 4 days ago

Hi, Can anyone share what their property managers, leasing agents and maintenance staff make per hour or annually? Please include commission structure and positive review bonus structure as well. I am going to market to find out if our current structure is similar to others.
For reference, we have...

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Brent Williams That starting salary is a bit surprising. Here is a study we did on salaries that might help to some degree: www.multifamilyinsiders.com/apartment-fo...ary-res… (www.multifamilyinsiders.com/apartment-forms/file/4…)
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If you have package concierge I highly recommend you reach out to your sales rep and request that they turn ON code requirement for delivery drivers. If this feature is not turned on ANYONE can walk up to your Kiosk, say they are a delivery driver, and boom they now have access to essentially your entire rent roll with every residents full name and address. Turning on code requirement means the carriers will have to enter a unique code. It is... Show more

Guest Insider Great post!!!
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What are some employee benefits your companies have rolled out in the last few years to stay competitive in the employment market?

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Guest Insider Sabbatical after 10 years
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Guest Insider Paid parental leave
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Dave Holland Telehealth medical care for those without healthcare coverage
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Guest Insider Tiered PTO, if you are with the company for 5 years you get more PTO time every month.
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Guest Insider Unlimited PTO
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Guest Insider please explain!?
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Guest Insider we can take unlimited amount of time off as long as it's approved
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Guest Insider and be paid ??? I get there are strict guidelines for what is approved/not approved
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Guest Insider yes- haven't had an issue at all- most people know when they are taking a vacation and I'm on a hybrid model for work- we get to pick what 2 days we are in office, so it all balances- I work for an awesome company- small and family owned
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Guest Insider Flex scheduling, wellness based programs, tiered PTO depending on tenure. Our culture is also of utmost importance and is always a focus.
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Guest Insider Do you mind sharing what wellness based program they use?
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Guest Insider we use Thrive Pass for our wellness dollars and do different in house wellness activities, challenges, seminars etc…throughout the year.
We also offer a program called Ease at work. This program offers everyone who works for us and their household members help with various different services (financial planning services, mental health, legal services, medical advocacy, etc.) They get three free services (in each category) and any future use is billed at a discounted rate because of our program.
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Guest Insider Larger guaranteed housing discounts
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Guest Insider Paid maternity and paternity leave. Additional paid holidays.
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Ursula Gerson  yes I can't believe how many companies are not offering paid maternity and paternity leave!
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Ursula Gerson More generous holidays like Juneteenth, day after Thanksgiving, and December 24 are all full paid holidays.
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Dave Scruggs Insulated water cup.
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Guest Insider Sabbatical, Paid Parental Leave
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Guest Insider My company already had great benefits, but over the last 3 years, all employees pay has been increased by 25%
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Guest Insider My company offers classpass and I love it. You can do free exercise/yoga classes OR get a massage, your hair done, nails done, etc. They subsidize it so it only costs me like $2/month.
Also, I love that we have a wellness room. Lunchtime naps are amazing to be refreshed for the rest of the day.
Also employee appreciation week was over the top awesome. IT came around in a group and resolved any issues immediately, Bundt cakes, egift certificate I exchanged for an Amazon gift card, lunch away from the office several days, breakfast brought into the office, etc.
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Brenda Boyd You crack me up
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